Process changes not sticking? Here's how to fix it.


UPSIDE DOWN EXCELLENCE

Quality that's simple

Hey Reader

A new quality tech once proudly handed me a process he’d just written.
It tackled customer returns, identified a key risk, and laid out a solid corrective action. He’d pulled in the right people and done his homework.

Then he said, “I’m done.”

The Difference Between Fixing and Embedding

That’s where we separate acceptable quality systems from great ones.

I asked him a few simple—but uncomfortable—questions:
Who’s going to do this process? When will they do it? How will they know? Why will they care? How will new hires learn it?

The truth hit him fast: the process didn’t live in the system—it lived on paper.

Systems Thinking in Action

We stepped back. That single process revision triggered a cascade: updates to department procedures, inspection documents, training plans, onboarding materials, and on-the-job training follow-ups.

Every time a new hire started, they’d now learn why the process mattered—not just what to do.

The Point: Quality Lives in Systems, Not People

When you design processes that integrate into how people learn, train, and are measured, quality sustains itself.

That’s what it means to embed quality into the organization’s fabric:

  • Build processes that guide people,
  • Teach the culture that supports those processes,
  • Reinforce both through onboarding and performance management.

If the process still depends on one person remembering to do it, it’s not a system yet.

How to do this?

This is a main point of embedding quality into our organizations. When changes are made, entire systems are affected. We need to plan and coordinate all those changes. Here are 2 tools that can help you identify and work through inefficient systems and interactions.

System Interaction Tool

Purpose: to systematically identify all processes a change touches, understand them, and think through the interactions to plan for integrated systems.

System_Map_Snapshot_Tool.xlsx

Peer Process Review Tool

Purpose: to help teams uncover blind spots, clarify expectations, reveal assumptions, missing details, and opportunities to simplify or improve communication.

Peer_Process_Review_Tool.docx

Let's make the world a simpler place,

Mike

Let's connect!

Want to take the next step?

Tired of lacking leadership support? Want more time to work on meaningful projects? Want to stop firefighting?

I'll help you get back at least 10% of your week with this course: Own the Outcome

(If I give away these tools for free, imagine what's inside this course!)

Shoutout - Thank you!

This email was written with input from Paul. Thank you!

If you have an issue or idea for something you want to learn more about, send it my way.

Who could this email help?

Send it to them!

113 Cherry St #92768, Seattle, WA 98104-2205
Unsubscribe · Preferences

Upside Down Excellence

Simplifying Quality for Business Success. Weekly tips on driving excellence through innovative quality strategies. Learn how people are the key to making quality work. From containment techniques to streamlined processes, discover practical insights on empowering your team for success.

Read more from Upside Down Excellence

UPSIDE DOWN EXCELLENCE Quality that's simple Hey Reader Setting Expectations: Begin with the End in Mind Recently, I’ve had conversations with three executives from three different companies. None of them knew each other, but every one of them began our meeting with the same question: “What does success look like?” Within the first five minutes, they had already defined what success would mean for that conversation. They knew what they needed to do to succeed, and by doing so, they...

UPSIDE DOWN EXCELLENCE Quality that's simple Hey Reader Prioritize and Execute This phrase comes straight from the Navy SEALs. And it’s just as true for quality as it is on the battlefield. As quality professionals, we face 1,000 competing priorities from every direction. The successful ones know how to do two things: prioritize and execute. I’m not going to lie and tell you there’s a magic bullet—because there isn’t. But I’ll share what has worked for me, in real-world quality terms. Hearing...

UPSIDE DOWN EXCELLENCE Quality that's simple Hey Reader My Vision for Quality To instill quality ideals so deeply into organizations that compliance and improvement become effortless. Now, you might say: “Mike, that’s a nice vision statement, but come back to the real world. That’ll never happen!” To which I ask—why not? The hard truth is this: when quality is done right, it disappears. It’s no longer a separate department, a compliance headache, or a checkbox. It becomes one with the...